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Selling to the Council

Information about the way the council procures goods and services.

Rushcliffe Borough Council believes that services, supplies and works procured by the Council should be of a high quality, flexible and above all customer/user focused. The Council expects service providers to find an appropriate balance between being best on quality, value for money, equality, service and employment practices with the need to promote sustainable development.

When the council is buying goods and services the procurement process used will be dependent upon the value and urgency of the goods/services required. The process may be a ‘one off’ order, a quotation exercise or a full blown tender exercise that may include advertising within Europe.

By default, Rushcliffe does all of its procurement using the Pro-Contract portal, which can be found using the following website: www.eastmidstenders.org. Any supplier wishing to provide quotes or tenders should register to use the site if you have not already done so. The process takes about five minutes and is completely free. The portal will notify you if Rushcliffe or any other Local Authority request a quote or tender. Please always ensure that your email notifications are switched on.

Procurement opportunities can be advertised, and requests for quotations and tenders are sent and received electronically through the portal. Please note that Rushcliffe will no longer accept paper tenders, or responses sent by email or by phone and any received by these methods will be immediately rejected.

On occasion, Rushcliffe may also advertise the opportunity on the Source Nottinghamshire website or when legislation dictates it, we advertise on Contracts Finder or in the Official Journal of the European Union.

Although a number of procurement processes exist, the Council will mainly use the open or restricted tender procedures, as well as using Procurement Frameworks where deemed appropriate.

Under the open tender procedure, the Council will place an Expression of Interest advert in the Pro-Contract portal. If the opportunity matches an area of work you are interested in, you will receive an email inviting you to take part. After registering an interest, you will be able to take part in the tendering process by uploading a completed quotation/tender document, or by answering questions within the portal. Any questions a supplier may have can be sent via the portal, and evaluation notifications are sent and received within it too.

For a restricted process or from using a Procurement Framework, you may be directly invited to take part in a process. Invitation is again initiated by an email. Any supplier can then opt out of the process or proceed with the quotation/tendering process.

Information about how to do business with Rushcliffe Borough Council, including links to the council’s Procurement Strategy can be found here.

The rules by which we spend money on goods, services and works, are set out in our Standing Orders for Contracts (see Constitution Part 4 - Standing Orders Rules and Financial Regulations).

If you would like to know more about how companies can work with us, please take a look at our Selling to the Council guide.

Rushcliffe Corporate Contracts list can be found in the related document links to the right hand side of this page.