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Support for Event Organisers

Guidance on planning an event to take place in the Borough of Rushcliffe

Towns and villages across Rushcliffe regularly host outdoor events. Whether your event is large or small, for charity or commercial purposes, if you need some guidance during the planning process Rushcliffe Borough Council's Community Development team aim to help. Whether you need helping finding a venue or making sure you are properly licensed, our experienced officers will be able to offer guidance.

Managing public events safety

When planning events, organisers are encouraged to follow the guidance produced by the Health & Safety Executive in the Event Safety Guide HSG195 (ISBN 978-0-7176-2453-9). Rushcliffe Borough Council's Event Planning A-Z Guide also provides useful local information on subjects such as licensing, food safety and highways. Our Template Event Safety Management Plan may also be helpful.

Rushcliffe Event Safety Advisory Group

The role of Rushcliffe Event Safety Advisory Group is to promote good standards of safety at all public events in the Borough and ensure best practice is followed, in order to :

  • promote high levels of safety and welfare at events by giving advice;
  • promote good practice in safety and welfare planning for events; and
  • ensure events cause minimal adverse impact.

The group provides a single point of contact for organisers, ensuring all agencies are aware of events taking place that the public may attend in the Borough. For more information about Safety Advisory Groups in Nottinghamshire please read our Event SAG terms of reference

How to submit details of a public event

You can submit basic details of your event to Rushcliffe Borough Council by filling our an Event Notification Form or telephoning 0115 9148517. The Community Development team will contact you if further information is required. Organisers of large scale events, or those which have unusual or hazardous elements, may be invited to attend a meeting of the Event Safety Advisory Group to present their management plans.