Response 3591550

Response to request for information

Reference

3591550

Response date

11 December 2024

Request

I wish to submit to the organisation a freedom of information request relating to the organisation’s ICT contracts, specifically around:     

1. contact centre contract(s)
2. inbound network services contract (s) 

The first part of my request relates to contact centre service contracts which could relate to one of the following:

1. Advanced call distribution to control the flow of calls and maximise customer experience
2. Email, website live chat and integrations with popular social media apps like Facebook and Instagram
3. Performance monitoring tools to track performance, customer satisfaction and other key sales metrics

 This could be part of a whole package or separate service applications.

Please send me the following information for each provider:

1. Incumbent Supplier: For each of the contract(s) please can you provide me with the supplier of the contract.
2. Annual Average Spend: For each supplier, please state the annual average (over 3 years) spend for each supplier
3. Contract Duration: For each supplier, please state the contract duration of the contract expires. If available please also include any contract extensions.
4. Contract Expiry: For each supplier, please state the date of when the contract expires.
5. Contract Review: For each supplier, please state the date of when the contract will be reviewed.
6. Contract Description: For each supplier, please state a brief description of the services provided of the overall contract.
7. Contact Details: For each supplier, please state the person from within the organisation responsible for the contract. Please provide me with their full name, actual job title, contact number and direct email address. At the very least please provide me with their actual job title.
8. Number of Agents; please provide me with the total number of contact centre agents;
9. Number of Sites; please can you provide me with the number of sites the contact centre covers.
10. Manufacturer of the contact centre: Who is the manufacturer of the contact centre system that you operate?
11. Do you use Microsoft Exchange 2003 as your email server? If not, then which products do you use?
12. Number of email users: Approximate number of email users across the organisations.

The second part of my request relates to the use inbound network services contracts which could relate to one of the following:

1. 0800, 0845, 0870, 0844, 0300 number
2. Routing of calls
3. Caller Identifier
4. Caller Profile- linking caller details with caller records
5. Interactive voice response (IVR)

 For a contract relating to the above please can you provide me with?

1. Incumbent Supplier: For each of the contract(s) please can you provide me with the supplier of the contract.
2. Annual Average Spend: For each supplier, please state the annual average (over 3 years) spend for each supplier
3. Contract Expiry: For each supplier, please state the date of when the contract expires.
4. Contract Review: For each supplier, please state the date of when the contract will be reviewed.
5. Contract Description: For each supplier, please state a brief description of the services provided of the overall contract.
6. Contact Details: For each supplier, please state the person from within the organisation responsible for the contract. Please provide me with their full name, actual job title, contact number and direct email address.

Response

I wish to submit to the organisation a freedom of information request relating to the organisation’s ICT contracts, specifically around:     

1. contact centre contract(s) 
2. inbound network services contract (s) 

The first part of my request relates to contact centre service contracts which could relate to one of the following:

1. Advanced call distribution to control the flow of calls and maximise customer experience
2. Email, website live chat and integrations with popular social media apps like Facebook and Instagram
3. Performance monitoring tools to track performance, customer satisfaction and other key sales metrics

 This could be part of a whole package or separate service applications.

Please send me the following information for each provider:

1. Incumbent Supplier: For each of the contract(s) please can you provide me with the supplier of the contract.
   1. Contact Centre - Softcat PLC
   2. Inbound Telephone Network - Teleware
   3. Internet - Virgin Media
2. Annual Average Spend: For each supplier, please state the annual average (over 3 years) spend for each supplier
   1. Contact Centre - Softcat PLC - £36,140
   2. Inbound Telephone Network - Teleware - £21,000
   3. Internet - Virgin Media - £19,000
3. Contract Duration: For each supplier, please state the contract duration of the contract expires. If available please also include any contract extensions.
   1. Contact Centre -5 years, November 2026
   2. Inbound Telephone Network - 3 years, October 2027
   3. Internet - 5 years, May 2028
4. Contract Expiry: For each supplier, please state the date of when the contract expires.
   • As above.
5. Contract Review: For each supplier, please state the date of when the contract will be reviewed.
   1. Contact Centre - November 2025
   2. Inbound Telephone Network - July 2027
   3. Internet - January 2028
6. Contract Description: For each supplier, please state a brief description of the services provided of the overall contract.
   1. Contact Centre - Netcall contact centre + support and maintenance
   2. Inbound Telephone Network - Teams, Outbound calls and minutes
   3. Internet - Internet connection
7. Contact Details: For each supplier, please state the person from within the organisation responsible for the contract. Please provide me with their full name, actual job title, contact number and direct email address. At the very least please provide me with their actual job title.
   1. Contact Centre - Ed Palmer, Communications and Customer Services Manager epalmer@rushcliffe.gov.uk
   2. Inbound Telephone Network - Andrew Disney Strategic ICT Manager adisney@rushcliffe.gov.uk
   3. Internet - Andrew Disney Strategic ICT Manager adisney@rushcliffe.gov.uk
8. Number of Agents; please provide me with the total number of contact centre agents - 16
9. Number of Sites; please can you provide me with the number of sites the contact centre covers - 5
10. Manufacturer of the contact centre: Who is the manufacturer of the contact centre system that you operate? Netcall
11. Do you use Microsoft Exchange 2003 as your email server? If not, then which products do you use? Exchange online
12. Number of email users: Approximate number of email users across the organisations. 300

The second part of my request relates to the use inbound network services contracts which could relate to one of the following:

1. 0800, 0845, 0870, 0844, 0300 number
2. Routing of calls
3. Caller Identifier
4. Caller Profile- linking caller details with caller records
5. Interactive voice response (IVR)

 For a contract relating to the above please can you provide me with?

1. Incumbent Supplier: For each of the contract(s) please can you provide me with the supplier of the contract.
   • Teleware as above
2. Annual Average Spend: For each supplier, please state the annual average (over 3 years) spend for each supplier
   • £21,000
3. Contract Expiry: For each supplier, please state the date of when the contract expires.
   • October 2027
4. Contract Review: For each supplier, please state the date of when the contract will be reviewed.
   • July 2027
5. Contract Description: For each supplier, please state a brief description of the services provided of the overall contract.
   • Teams, Outbound calls and minutes
6. Contact Details: For each supplier, please state the person from within the organisation responsible for the contract. Please provide me with their full name, actual job title, contact number and direct email address.
   • Andrew Disney Strategic ICT Manager adisney@rushcliffe.gov.uk