Response 956232

Response to request for information

Reference

956232

Response date

10 October 2022

Request

1. How many DSAR requests did you receive in 2022
2. How many FOI requests did you receive in 2022
3. Do you have a redaction policy in place?
4. If your answer to Question 3 is a YES, can you share your redaction policy?
5. What tools do you use to undertake redaction?
6. What tools do you use to undertake email de-duplication?
7. What tools do you use to undertake file de-duplication?
8. How much has the organisation spent on redaction tools such as licensing in the last 12 months?
9. What file conversion tools do you use?
10. How many persons are redacting in the information governance team?
11. What company or 3rd party do you use for redaction?
12. How many departments are involved in redacting information?
13. Has your organisation received a data breach fine in the last 5 years?
14. If Question number 8 is a yes, please tell me how much the organisation was fined.
15. Have the information governance team recruited in the last 12 months?
16. If Question number 12 is a yes, please tell me how many person(s) were recruited?
17. Does the information governance team have a budget to spend on tools to help them convert and redact documents?
18. How much has your organisation spent on managing DSARs in the last 12 months? (this money spent on tools, pens, scalpels and staff)

Response

1. How many DSAR requests did you receive in 2022
   • 2 so far
2. How many FOI requests did you receive in 2022
   • 446 so far
3. Do you have a redaction policy in place?
   • The Council do not have a policy specifically or dedicated to redaction. The Council do have a number of policies that ensure all Staff follow guidance in line with UK GDPR and Data Protection Act 2018. This will include the redaction of sensitive information before publishing publicly.
4. If your answer to Question 3 is a YES, can you share your redaction policy? Not applicable
5. What tools do you use to undertake redaction?
   • Adobe Reader Standard, and inbuilt tools within certain systems that the council use.
6. What tools do you use to undertake email de-duplication? None
7. What tools do you use to undertake file de-duplication?
   • Our storage solution provides de-duplication technologies to optimise disk capacity. 
8. How much has the organisation spent on redaction tools such as licensing in the last 12 months? Not applicable
9. What file conversion tools do you use? Not applicable
10. How many persons are redacting in the information governance team?
    • The Council do not have an information governance team. There are a number of staff from different departments who redact documents.
11. What company or 3rd party do you use for redaction?
    • Adobe Reader Standard, and inbuilt tools within certain systems that the council use.
12. How many departments are involved in redacting information?  Approximately 3
13. Has your organisation received a data breach fine in the last 5 years? No
14. If Question number 8 is a yes, please tell me how much the organisation was fined. Not applicable
15. Have the information governance team recruited in the last 12 months? Not applicable
16. If Question number 12 is a yes, please tell me how many person(s) were recruited? Not applicable
17. Does the information governance team have a budget to spend on tools to help them convert and redact documents? Not applicable
18. How much has your organisation spent on managing DSARs in the last 12 months? (this money spent on tools, pens, scalpels and staff)
    • The Council do not monitor spend for SAR’s