Response 34610153461015

Response to request for information

3461015

2 May 2024

Information about maintenance systems and associated software used within the local council.

Specifically, I would like to request the following information:

The name(s) of the software used for maintenance management systems (Typically known as CMMS, EAM, Asset Management, Facilities Management) within the council.
The number of users licensed to use the maintenance management system software.
The annual cost associated with the maintenance management system software.
The individual or department responsible for managing and overseeing the maintenance management system software.
The expiration date of the current contract(s) for the maintenance management system software.

Additionally, I would also like to request information regarding the following:

The software used to manage the allocation of equipment within the council, for example lawn mowers, road sweepers, waste collection vehicles.
Additionally, to this, how are the above jobs allocated.
The software used for maintaining buildings, homes, playgrounds, green spaces & grounds etc. within the local council.
The software used for registering accidents or damages within all equipment or assets owned or leased within the facility.
How failures of equipment, machinery, vehicles, damages to property and supplies are logged within the facility.
Name of software used to ensure equipment, machinery and any other items are fit for use for example periodic testing and calibration, for example fire extinguishers.
With property, how are they maintained, how is the data logged for example testing, alarm checks, inspections of homes and which software is used to support this if any?

Specifically, I would like to request the following information:

The name(s) of the software used for maintenance management systems (Typically known as CMMS, EAM, Asset Management, Facilities Management) within the council.
Currently, no dedicated commercial software package is used for the management of the authority’s property assets, we make use of MS Office software [Word/Excel/Outlook] to manage documentation, files and workflow activities.
The number of users licensed to use the maintenance management system software. Not applicable
The annual cost associated with the maintenance management system software. Not applicable
The individual or department responsible for managing and overseeing the maintenance management system software. Not applicable
The expiration date of the current contract(s) for the maintenance management system software. Not applicable

Additionally, I would also like to request information regarding the following:

The software used to manage the allocation of equipment within the council, for example lawn mowers, road sweepers, waste collection vehicles. No software used
Additionally, to this, how are the above jobs allocated. Not applicable
The software used for maintaining buildings, homes, playgrounds, green spaces & grounds etc. within the local council. See above for buildings, for playgrounds we use PSS live software
The software used for registering accidents or damages within all equipment or assets owned or leased within the facility. PSS live for playground inspection and repairs
How failures of equipment, machinery, vehicles, damages to property and supplies are logged within the facility. With respect to damages, Finance hold a Claims Register spreadsheet used to record and monitor insurance claims. We deal with Streetwise defects in house
Name of software used to ensure equipment, machinery and any other items are fit for use for example periodic testing and calibration, for example fire extinguishers. See above for periodic testing of building assets.
With property, how are they maintained, how is the data logged for example testing, alarm checks, inspections of homes and which software is used to support this if any? See above for property

FOI Responses Streetwise